Office Manager Job Description

October 1, 2018

Do you dream of becoming a manager of an office? Or perhaps you often ask yourself, “What does an office manager do?” This article provides an office manager job description that can clarify the picture for you. In a nutshell, office manager responsibilities entail making sure that the staff who work under you are keeping the organization running as smoothly as possible. The office manager duties can vary depending on how big or small the organization is as well as what it offers. Thus, one office manager could be responsible for leading a handful of staff whereas another could oversee dozens or even hundreds of staff.
If you want to know how to be a great office manager, it starts by providing your staff with a productive, supportive working environment. This could entail making sure that the office is running effectively, using your office manager skills and expertise in order to provide support for all of the organization’s departments, and even boosting morale. One of the important elements of any office manager job description is the ability to initiate group work, demonstrate patience and strong leadership abilities, and be able to keep your cool even when you encounter stressful situations.

Education and Experience

Most office manager education requirements include at least an associates degree or bachelor’s, although it isn’t out of the question that if you started an entry-level office job in high school and managed to work your way up, you could eventually become a manager even without a college degree. It would be helpful to have an education that is relevant to the organization’s objectives. Thus, if you are marketing a product, it would be good to have some office manager education related to this. Experience is also very important since working as a team, coping with a potentially stressful work environment, and being able to lead is something that takes time to master.

Office Manager Salary

There is no set salary when working as an office manager. It depends on a lot of factors such as the size of the company, what goods or services you produce, the amount of experiment you have, and your educational background. But generally speaking office managers can start at around $20,000 and reach $55,000 and beyond.

Office Manager Job Responsibilities:

  • Organizing office operations and processes; preparing payroll (especially if you work in HR); corresponding with other departments; reviewing and approving purchases; hiring and supervising clerical staff.
  • Maintaining office records for the purpose of monitoring turnover, department transfer, promotion, and retention; establishing protocols for disposing of records.
  • Developing efficiency plans and determining how best to implement office systems.
  • Assembling project teams and establishing deadlines for completing the work.
  • Reviewing data and company reports; keeping up on industry trends.
  • Recruiting, hiring and training staff.
  • Creating a process for monitoring and evaluating staff performance as well as disciplinary procedures.
  • Continued education through attending events, conferences, trainings and workshops; Attending trade fairs and networking events.
  • Assisting with developing departmental or organizational budgets; developing organizational objectives and targets; implementing plans when it is necessary to change course.
  • Leading teams, but also working as a member of that team.

If this office manager job description sounds appealing to you, do some self-reflection in order to determine whether you have the relevant skills and experiences necessary to land one of those office manager jobs.

Focus on Skills

As you look over specific job opening descriptions, ask yourself, “What skills are required and desired?” You might discover that you are more qualified for a job than you had originally thought! Make a list of your relevant skills and include them as keywords on your CV and cover letter. When job recruiters search for resumes through databases, yours might just pop up and impress them!
Keep in mind that merely stating that you possess skills is not going to cut it at most interviews. You will need to provide specific examples of accomplishments that your skills made possible.

Important Office Manager Skills

It goes without saying that every office manager job has its differences. For instance, at some companies you might supervise a single assistant whereas at a larger company you might have a dozen working under you. Furthermore, the software programs that you use to carry out your management duties will differ, which means in some cases you might need a high degree of computer proficiency. However, there are also certain universe skills that no office manager can succeed without possessing.

Administrative Skills

You will need to be able to keep tabs on what your staff are doing, delegate duties, figure out whether they are doing their jobs successfully, and create a process for evaluating their performance. You will also need to develop training programs that are effective in increasing productivity. In addition, you would be responsible for hiring staff and (unfortunately) firing them when necessary. You will schedule meetings with your staff and in some cases; you might have to assist when there is friction between team members.

Analytical Skills

Office managers should always strive to improve organizational success as well as their own performance. Look through the numbers and determine what can be trimmed from the budget and where other monies could be allocated. Finding the right solutions can save the organization a lot of headaches and improve the bottom line.

Attention to Detail

Demonstrating organizational skills and paying attention to details matters when you are a manager of the office group work. After all, there is so much going on at once, and you would not want any of the important tasks to slip your mind. For example, you might be responsible for estimating when it is time to order new office supplies based on how quickly the office uses them up. You will also need to focus on the individual needs of your staff, including providing support and encouragement.

Communication and Social Skills

As the face of the company (or your department) you will be interacting with lots of important people. As a result, you need to maintain a professional demeanor at all times and keep meetings focused on relevant topics. Be friendly, accurate, and show that you are truly in charge.

Leadership Skills

As has been alluded to, your ability to lead is essential if you want the organization to run smoothly. Coordinate everything properly, work as a team, and help those who work under you to develop their own skills and experience career growth.

Share this: