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Top 10 Email Writing Tips for Job Seekers

September 6, 2017


Most of the time, seeking a job in the modern age requires using email. It may be a cover letter that includes your resume, an email requesting about available jobs, ‘thank you’ notes after the interview, or perhaps a networking email, asking for contacts relevant to your job seeking activity. Whatever job-seeking goal your e-mail serves, it is crucial to be professional and dedicated.

The proper etiquette of the job seeker

  1. Utilize a professional-looking email. Using e-mails like or is a bad idea. Instead, create an email that would be relevant for business like Use any of the free email services like Gmail, Yahoo or Hotmail. Having a separate business email is also very convenient. Separate account for job seeking will allow you not to mix your personal e-mails in one basket with professional ones.
  2. Be specific. It’s much better to write “Dear John”, rather than “Dear Sir”. Make sure that you’re using that principle whenever it is possible.
  3. Make use of the subject line. If your subject line is blank, most likely your email will end up in the trash. If you’re applying for a certain position, write this position in a subject line to make your employer understand right away what position you want to obtain. You can also add your name in the subject line.
  4. Use an easy-to-read font. Do not use fonts that are difficult-to-read, bright colors and big font size. Use fonts like Arial, Times New Roman or Cambria colored black with the size of 12. That will make your e-mail easy-to-read.
  5. Write professionally. Your email should look as professional as a business letter. Business style excludes emoticons, slang words or acronyms. They are written in paragraphs, use complete sentences, and should begin with the salutation and finish with your signature.  
  6. Keep it short. No one likes to read long e-mails, so keep it brief.
  7. Have a nice-looking signature. Signature should include your contact info, especially your LinkedIn profile. This way it will be easy for the employer to contact you. Your signature should include first and last name, cell phone, e-mail address and LinkedIn profile.
  8. Edit! Once you finish creating your email, take some more time to proofread it for spelling errors and grammar. Mistakes won’t get you hired.
  9. Make a test. Especially if it’s an important e-mail, better test it before hitting a send button. Send an email to yourself first to see how the formatting works.
  10. Content of the email. If you’re sending a job application just insert your cover letter into the email message. If you are required to send your resume in a form of attachment to the email, send it as a PDF or a word file. 

No matter the goal of your email, be very concise and clear about what you want. Include this information in the very beginning of the email.

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